Objective:
The objective of this lesson is to equip learners with the skills necessary to conduct productive meetings by translating theoretical knowledge into practical, actionable steps. Learners will be able to organize, facilitate, and follow up on meetings effectively, ensuring that every meeting has a clear purpose, remains focused, and leads to tangible outcomes.
Comprehensive Content Overview:
- Setting a Clear Agenda: Defining the meeting’s purpose and desired outcomes, and sharing the agenda with participants in advance..
- Time Management: Keeping the meeting within the allotted time and ensuring it starts and ends as scheduled..
- Participant Roles: Assigning specific roles such as facilitator, note-taker, or timekeeper to maintain meeting structure..
- Facilitation Techniques: Utilizing techniques to encourage participation, manage discussions, and handle conflicts..
- Decision-Making: Employing strategies to reach consensus or make decisions efficiently..
- Follow-up Actions: Establishing clear action items, assigning responsibilities, and setting timelines for follow-up..
In-depth Explanations with Actionable Insights:
Setting a Clear Agenda: A well-defined agenda is essential for a productive meeting. It should outline the topics to be discussed, the order of items, and the time allocated for each. Provide this agenda to attendees in advance to allow them to prepare accordingly.
Actionable Insight: Use a digital calendar invite to distribute the agenda and attach relevant documents. Here’s an example agenda format:
Time Agenda Item Presenter Duration 10:00 AM Welcome and Introductions Facilitator 5 mins 10:05 AM Review of Last Meeting’s Action ...
